How do instructors make a referral?
Prior to submitting a referral, instructors and other reporting parties should gather all materials related to the allegations. These materials may include, but are not limited to:
- Copies of assignment(s) or exam(s) in question
- Instructions for assignment(s) or exam(s) in question
- Relevant email correspondence
- Course syllabus
- Other materials to support the allegation(s)
When preparing the referral, instructors should provide a narrative (including the name and PID of the accused student) with an objective summary of their concerns, including as much detail as possible. Involved parties (such as the Student will be able to view and respond to the report). The more details and supporting materials provided by the referring party, the better. Where appropriate, referring parties should provide additional written statements by other witnesses, narratives completed by co-instructors, or teaching assistants. These individuals may be called as factual witnesses should a hearing take place.
How long does the process take?
The Student Conduct process can vary depending on a number of factors including the complexity of the concerns, how the alleged student responds to the allegations, the availability of necessary parties, and the type of resolution selected. Most cases will be resolved within 30 business days.
What grade should I enter for the referred student?
Student Conduct is responsible for contacting the Registrar’s Office to report the accused student’s grade as an “NG” (No Grade) until the case has been resolved.
Can I just give the student a grade penalty and not report the alleged violation?
No, not reporting the alleged violation is not equitable or fair, and undermines Faculty Council Resolution 2003-5 (January 17, 2003). The Student Conduct process provides a fair, impartial review of the concerns, upholding students rights and providing protections to all involved. The process is designed to support learning and accountability to academic standards.
Should reporting parties contact the referred student regarding the alleged violation?
When appropriate, faculty and other potential reporting parties are encouraged to discuss their concerns with the student and to inform the student of the decision to refer the suspected misconduct. If the potential reporting party decides to meet with the student, they should not ask the student any questions that could be considered self-incriminating. Students are afforded the right not to make self-incriminating statements during an investigation.