Meeting with a Student Suspected of Academic Misconduct
More often, you will become suspicious that academic misconduct has occurred only after the fact. In such circumstances, it is particularly useful to meet with the student in question prior to submitting the report form
describing the suspected Honor Code violation. Faculty members are encouraged by Faculty Council resolution to consider meeting with students suspected of misconduct so that the instructor has the opportunity to make a full assessment of what happened, and retains the opportunity to employ this “teachable moment” to educate the student what they did wrong and how to avoid future problems. Here are some suggestions on how to make such meetings proceed relatively smoothly.
Prepare for the discussion by reviewing policies and facts
Set up a meeting with the student if you believe it would be worthwhile
Act as promptly as feasible. You may choose to meet with the student either before or after submitting a report of the suspected misconduct, but many faculty members have found it more useful to arrange such a meeting immediately in order to get pertinent information that may prove helpful in completing the report form (including information on what happened, the type particular type of violation in question, and the sanctions that they believe should be imposed).
Maintain confidentiality. Bear in mind the importance of confidentiality in making arrangements for such a meeting. Consider returning a paper without a grade along with a note on the student’s paper asking him or her to set up a meeting. Catch the student alone after class, or drop the student an email note simply asking them to set up a meeting time without getting into details. It is best not to leave phone messages that might be overheard by others.