How do instructors make a referral to the Honor System?
Prior to submitting a referral, instructors and other reporting parties should gather all materials related to the allegations. These materials may include, but are not limited to:
• Copies of assignment(s) or exam(s) in question
• Relevant Email correspondence
• Copy of course syllabi
• All original materials
• Other materials to support the allegation(s)
When preparing the referral, instructors should provide a narrative (including the name and PID of the accused student) explaining what they believe occurred, including as much detail as possible. The referral is the information the Student Attorney General will use to begin the preliminary investigation. The more details and supporting materials provided by the referring party, the better. Where appropriate, referring parties should provide additional written statements by other witnesses, narratives completed by co-instructors, or teaching assistants. These individuals may be called as factual witnesses should a hearing take place.
Referrals may be submitted two ways. A report may be filed either by using the online reporting system or by mailing a written description of the incident and any related materials to the Office of Student Conduct, Campus Box 5100, Chapel Hill, NC 27599.
What grade should I enter for the referred student?
If a case involving a student has not been resolved prior to the end of the term, please enter a grade of "IN", or "Incomplete", for the course in question. The Office of Student Conduct will contact the Registrar's Office and have the incomplete grade changed to "NG" until the case has been resolved.
How long does the Honor System Process take?
The Honor System process can range from 4-6 weeks depending on a number of factors including how the accused student responds to the allegations, the availability of necessary parties, and the number of previously scheduled cases.
Should reporting parties contact the referred student regarding the alleged violation?
When appropriate, faculty and other potential reporting parties are encouraged to discuss their concerns with the student, and to inform the student of the decision to refer the suspected misconduct to the Honor System. If the potential reporting party decides to meet with the student, they must remember to not ask the student any questions that could be considered self-incriminating. Students are afforded the right not to make self-incriminating statements during an Honor System investigation, and the conversation with the student could be used as evidence if the matter is referred to the Honor Court.
For additional questions, please feel free to contact the Office of Student Conduct at 919.962.0805 or firstname.lastname@example.org.